10 Aug 2015

CHS Accepting Applications for Finance Office Assistant

Catholic High School has an immediate opening for a Finance Office Assistant whose primary responsibilities include accounts receivable and accounts payable.  We seek a team member who is highly-organized, detail-oriented and is able to multi-task and be resourceful in troubleshooting and problem-solving.  Applicants must be proficient in Microsoft Office applications, specifically Word and Excel, and have experience in data entry and database management including reporting and exporting.  Experience with Sage (MIP) accounting software preferred but not required.  Applicants must also possess exceptional verbal and written communication skills.

The Finance Office Assistantí´s responsibilities include, but are not limited to, the following:

Accounts Payable Duties
Œ« Managing vendor accounts and corresponding with vendors as needed;
Œ« Coding, batching and paying invoices;
Œ« Coordinating with faculty and other staff members the timely payment of school-issued credit cards;
Œ« Maintaining vendor files for proper record-keeping and audit procedures;
Œ« Communication with faculty/staff concerning vendors and department/activity accounts.

Accounts Receivable Duties
Œ« Monthly account billing of tuition and other fees;
Œ« Inputting tuition/registration/fee bills and payments;
Œ« ACH processing of tuition payments;
Œ« Communication with parents concerning accounts;
Œ« Reconciling billing with monthly receipt of tuition;

Cash Receipt Duties
Œ« Coding and inputting cash receipts;
Œ« Journal entries to and from department/activity accounts.

General Office Duties
Œ« Handling mail pick up and delivery from school office;
Œ« Maintaining and balancing petty cash;
Œ« Tracking office credit card use by employees;
Œ« Filing of paid invoices, journal entries and other reports.

The Finance Office Assistant works in conjunction with the Associate Director of Finance to ensure the timeliness and efficiency of the Catholic High School Finance Office operations.  This position reports to the Director of Finance.  Resumes may be submitted to Stephen Norton in the  Catholic High School Finance Office either by email (snorton@catholichigh.org) or by mail at 720 Hearthstone Drive, Baton Rouge, Louisiana 70806.  Those interested can also contact Mr.  Norton at (225) 381-9114.